What information will we collect about you?
We will collect the information that you submit to us using the various information submission boxes and forms located within the Simmons & Simmons website including the online recruitment application system. We will also collect data about your use of the Simmons & Simmons website and otherwise collect data about you through our interaction and correspondence with you (e.g. contact and work details).
How will we use the information we collect about you?
We may do the following with your personal information:
- record and monitor your use of this website for internal purposes which may include analysis of usage, measurement of site performance and generation of marketing reports
- use it to provide our services and products to you and disclose it to third parties (including, but not limited to, other lawyers who may or may not be part of the Simmons & Simmons organisation) where such disclosure is connected with the provision of such services and products
- use it to market our products and services to you in the future and this may involve contacting you using the contact details you give us, and
- transfer it to Simmons & Simmons' international offices and/or allow the information to be accessed by Simmons & Simmons personnel outside the EEA as well as within it (you should be aware that in territories outside the EEA laws and practices relating to the protection of personal data are likely to be different and in some cases may be weaker than those within the EEA)
- share information you provide to us with selected third parties that provide services to us.
We will not disclose your personal information to third parties except as detailed above or where a government, regulatory body or the law requires or allows us to disclose your personal information.
Updating and accessing your information
If you wish to update or amend the information which we hold about you or wish us to cease using your data please contact our privacy contacts.
You have a right under the data protection laws to access the information we hold about you, subject to certain conditions. If you wish to make an application to access this information please contact our privacy contacts.
If you do not want to receive any marketing information from us and wish us to cease using your data for this purpose, please contact our privacy contacts.
We will not pass your personal information to any third parties other than the various entities within the Simmons & Simmons international office network or companies used by us to administer and deliver elements of the Alumni Programme. Unless you have instructed otherwise your details will be held in our CRM database which is accessible by all Simmons & Simmons employees.
If you wish to update, amend or access the information we hold as part of the alumni programme please contact our our privacy contacts.
Data protection laws require us to provide you with information and to obtain your consent before processing sensitive data (explained below) relating to you or transferring your data to some countries outside the European Economic Area ("EEA"). Before submitting an application through our online recruitment system you are required to read and agree to the terms of our applicant data processing consent form. Information and opinions relating to you provided by you and by others may be added to your entry on the database and your file in the course of the recruitment process. This may include your CV, application form, online tests and assessment and interview materials. Information you provide to us may be shared with selected third parties for the purposes of assessing your application only. In particular, you should note that your application will be subject to verification. This will involve the following: your references will be taken up and any qualification which is indicated on your application may be verified by contacting the appropriate body.
The information about you held in the database will be used for the purpose of determining your suitability for employment with us. It may also be held for statistical analysis. It may be used for the purposes of: legal proceedings (including prospective legal proceedings); obtaining legal advice; establishing, exercising or defending legal rights; compliance with any legal obligation to which the firm is subject; to maintain the security of the firm and its personnel; the prevention and detection of crime or fraud; and compliance with any request from regulatory authorities or other relevant public authorities or agencies. If your application for employment is unsuccessful then the information may be held by us in case of any query and for record-keeping purposes. If your application for employment is successful your details will be subject to further processing by us and you will receive further information about such processing as appropriate. Except as indicated above, your details will be accessible only by our authorised personnel and will not be disclosed to any third party.
Your details may be held on our database for six years. If you need to tell us that you have moved house or that your telephone number has changed then please send the new details to our HR Department in London.
Please note that sensitive data includes any of the following types of information: racial or ethnic origin; political opinions; religious or philosophical beliefs; union membership; physical or mental health; sexual life; criminal offences; or criminal proceedings or convictions.
Your data may be transferred to the firm's international offices and the various entities that make up the Simmons & Simmons international network and accessed by authorised Simmons & Simmons personnel outside the EEA as well as within it, for the purposes set out above. You should be aware that in territories outside the EEA, laws and practices relating to the protection of personal data are likely to be different and in some cases may be weaker than those within the EEA.
We comply with the stringent safeguards to protect your personal data required by law. If you would like any further details about your rights (which include rights of access to data - subject to exemptions) then please write to the firm's HR Department in London.
Simmons & Simmons LLP
CityPoint One Ropemaker Street London United Kingdom EC2Y 9SS
T: +44 20 7628 2020 F: +44 20 7628 2070